The continuing practice of confirming that the conditions under which a tool was authorized still hold.
How to read this instrument
Standing is how current a tool's review is, measured from the last read against the next scheduled read: Up to date, then a running count of days since the last read, then a countdown as the next read approaches, then Overdue. The band is read against the tool's own cadence, so the same day count means more on a monthly tool than an annual one.
The read finding is the judgment from the read itself, recorded on each logged review as Proceed, Caution, or Flag and carried in the journal. Standing tracks whether the read is current; the finding tracks what the read concluded.
The journal records each review with the date it was performed, the finding set that read, and whether the vendor's language drifted since the last read. That dated history is the longitudinal record the firm's monitoring principle requires, not a notes field.
A material update is a vendor change to the governing documents. Recording one resets the clock at once, independent of cadence, and marks the tool for re-read: the read of record predates the change and no longer describes the current language. A logged review resolves the update.
Up to date Aging or due soon Overdue or re-readShaded entries are overdue. Faded entries are projected on the cadence.
What standing measures
Standing is how current a tool's review is. It is read from the date of the last review against the next scheduled review, and it changes on its own as time passes. It is not a judgment of the tool: that is the read finding, recorded as Proceed, Caution, or Flag on each review and kept in the journal.
Standing is read against each tool's own cadence. The same day count means more on a tool reviewed monthly than on one reviewed annually, so the bands below shift with the interval rather than at fixed day marks.
New entry
On the register, awaiting its first review. A tool that has not been reviewed yet and whose first scheduled review is not due. It holds this state from entry until the first review approaches, however far out the cadence sets it.
Up to date
Read recently, well inside the cycle. Nothing is required. Shown for roughly the first week after a review.
28d since last read
Read this cycle, with runway remaining. The count climbs as days pass. Green while the tool is in the first half of its review interval.
61d since last read
Past the midpoint of the cycle. The read is getting older. The next review is approaching but not yet imminent. Amber.
10d to next read
Within fourteen days of the scheduled review. The label switches to a countdown. A first review reads Nd to first read. Time to plan the read. Amber.
Overdue 6d
The scheduled review date has passed without a logged review. The read is now stale. A tool that has never been read reads First read overdue. Log a review to reset it. Oxblood.
Re-read required
A material update was recorded. The vendor changed its governing documents and the read of record predates the change, independent of cadence. A logged review resolves it. Oxblood.
Standing and the read finding
The two answer different questions. Standing answers whether the review is current. The read finding answers what the review concluded. A tool can be Up to date and carry a Flag finding, or Overdue and carry a Proceed finding: a clean read going stale is still a stale read.
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The review repeats on the chosen cadence. Each logged review advances this date forward by one cadence automatically.